PRIVACY POLICY

Who we are

Natural Selection Group Pty Ltd (“NSG”, “we”, “us”, or “our”) is a recruitment and contractor management business based in Melbourne, Australia.

We are committed to protecting your privacy and managing your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

What Personal Information We Collect

We collect personal information that is reasonably necessary to deliver recruitment and contractor management services.

This may include:

For candidates:

• Name and contact details (phone, email, location)
• Resume / CV and employment history
• Skills, qualifications and experience
• Work rights and identification documents
• Reference information
• Background screening information (where required)

For clients:

• Contact details
• Role requirements and business information

We may also collect information:

• directly from you (applications, calls, emails)
• from third parties (referees, clients, service providers)
• from publicly available sources (e.g. LinkedIn)
  

How We Collect Your Information

We collect personal information when you:

• apply for a role via our website, SEEK, LinkedIn, job boards, social media platforms, recruitment advertising platforms or other third-party application channels.
• submit your CV or register with us
• communicate with us directly
• are referred to us

How We Use Your Information

We use your personal information to:

• assess your suitability for roles
• present your profile to potential employers
• contact you about job opportunities
• manage placements and contractor engagements
• meet legal and compliance obligations

Candidate Applications, CV Submissions & Consent

When you submit a CV, apply for a role directly with NSG or through a third-party platform such as SEEK, LinkedIn, a job board, social media or a recruitment advertising platform, register with us, or otherwise engage with NSG, you acknowledge and agree that:

• we will store your information in our systems (including our CRM and related platforms);
• we may retain your details to consider you for current and future opportunities relevant to your skills and experience;
• we may share your information with clients and service providers where reasonably required for recruitment or placement purposes.

How We Communicate With You

By engaging with NSG, you consent, or where permitted may reasonably expect, that we may contact you about relevant opportunities, recruitment services, placement matters, onboarding requirements and contractor management via phone, email, SMS or other messaging platforms.

• phone
• email
• SMS or other messaging platforms

These communications will be relevant to your skills, experience and previous interactions with us.

SMS & Electronic Messaging

Where we contact you via SMS or similar messaging:

•  messages may relate to job opportunities, recruitment services, application updates, interview coordination, onboarding requirements, timesheets, payments, payroll, compliance, contractor management or service-related reminders;
• we will identify ourselves as the sender;
• you may opt out of non-essential SMS or electronic messages at any time;
• we will action opt-out requests promptly;

We do not send bulk or unsolicited messages where consent has not been obtained or cannot reasonably be inferred.

Direct Marketing & Job Alerts

We may provide:

• job alerts
• relevant opportunities
• updates about our services

We will only send marketing communications where:

• you have provided consent; or
• consent can reasonably be inferred from your interaction with us

All communications include a clear option to opt out.



Inferred Consent

Where you have:

• applied for a role
• submitted your CV
• previously engaged with us

we may rely on inferred consent to contact you about similar or related opportunities, where it is reasonable for you to expect such contact.

Sensitive Information

In some cases, we may collect sensitive information where it is reasonably necessary, including:

•   work eligibility (e.g. visa or citizenship status) 

•   identification documents 

•   background or compliance checks 

We only collect this where necessary and restrict access to authorised personnel.

This may include government-issued identifiers where reasonably necessary to verify your identity, confirm your eligibility to work, complete onboarding or compliance requirements, meet legal or contractual obligations, or support payroll and contractor management processes. We will not use government-issued identifiers as our own internal identifier.

We may collect onboarding and compliance documentation, including identification documents, right to work evidence, banking details, tax information, licences, certifications, insurance information and other records required to confirm your eligibility for employment or engagement.

Where reasonably necessary, relevant information may be provided to clients, end employers or third-party service providers for verification, onboarding, compliance, payroll or engagement purposes.



If you choose not to provide information requested by us, we may be unable to assess your suitability for a role, confirm your eligibility to work, complete onboarding requirements, process payments or facilitate an employment or contractor engagement.

How We Share Your Information

We may disclose your personal information to:

• client organisations (for recruitment purposes)
• referees (for verification)
• background screening providers
• payroll and contractor management providers
• IT and software providers (including CRM and cloud platforms)
• legal and professional advisors



We use secure third-party systems and platforms, including recruitment CRM and applicant tracking systems, to store and manage personal information as part of our services.

Overseas Disclosure

Some of our systems and service providers may store or process personal information outside Australia.
We may also engage support personnel or service providers located overseas who, from time to time, may access personal information as part of supporting our recruitment and contractor management operations.

Where personal information is disclosed overseas, we take reasonable steps to ensure that appropriate safeguards are in place to protect your information and that it is handled in accordance with applicable privacy laws.

Data Security

We take reasonable steps to protect your personal information from:

• misuse or loss
• unauthorised access, modification or disclosure

We use secure systems, access controls, and cloud-based platforms to manage and store data.

Data Retention

We retain personal information:

• for as long as necessary to provide services
• to comply with legal and regulatory obligations

We may periodically review and remove outdated or inactive records.

You may request deletion of your information at any time, subject to legal requirements.

Anonymity and Pseudonymity

Where lawful and practical, you may choose to deal with us anonymously or by using a pseudonym. However, in many cases we will need to identify you to provide recruitment, onboarding, compliance, payroll or contractor management services.

Cookies & Website Analytics

Our website uses cookies and similar technologies to improve your experience and understand how our website is used.

Cookies are small data files stored on your device that help us:

• operate and improve our website
• understand website traffic and usage patterns
• remember preferences
• support marketing and analytics activities

We may use third-party services (such as analytics or social media tools) that collect information about your interactions with our website.

Some of this data may be considered personal information.

Managing Cookies

You can control cookies through your browser settings, including:

• blocking or deleting cookies
• adjusting preferences
• receiving notifications

Disabling cookies may impact website functionality.

Third-Party Websites

Our website may contain links to third-party websites or services.  We do not control these websites and are not responsible for their content, privacy practices or how they manage personal information. We recommend reviewing their privacy policies.

Access & Correction

We are dedicated to ensuring that all personal information is collected or used is accurate, complete and up to date.

You may request:

• access to your personal information
• correction of inaccurate or outdated information

To do so, contact us using the details below.

Complaints

If you have a concern about how we handle your personal information, please contact us.

If your concern is not resolved, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC).

Contacting us

If you have any questions about the Privacy Statement, the practices of the Website, or your dealings with this Website, contact us by phone on 03 9088 4113 or by email at admin@naturalselectiongroup.com.au.

Natural Selection reserves the right to amend this Privacy Statement at any time.

This privacy statement was last updated on June 2026